Last updated: September 5, 2026
This Privacy Policy explains how SiteClock, operated by Zentro Tech MB ("SiteClock", "we", "us", or "our"), collects, uses, stores, and protects information when users access or use the SiteClock mobile application and related services.
1. Information We Collect
Depending on how SiteClock is used, we may process the following information:
- Account information, such as an employee's email address and account identifier.
- Employment-related information necessary to associate a user with a company, workplace, or project.
- Attendance information, including check-in and check-out times, work sessions, and calculated working hours.
- Project information associated with attendance records.
- QR code scan information used to identify a workplace or project.
- Device location information when location verification is required for attendance verification.
- Technical information necessary for authentication, security, application operation, and troubleshooting.
2. Camera Access
SiteClock uses the device camera to scan QR codes associated with workplaces or projects. Camera access is used for QR code scanning. SiteClock does not require users to provide photographs through the QR scanning function.
3. Location Information
SiteClock may access device location when location verification is enabled or required for a check-in or check-out operation. Location information is used to help verify that an attendance action is performed at the appropriate workplace or project location.
SiteClock is not intended to continuously track an employee's location when location verification is not being performed.
4. Biometric Authentication
SiteClock may allow users to authenticate using biometric capabilities provided by their device, such as fingerprint recognition, Face ID, or other supported biometric authentication methods.
SiteClock does not receive or store a user's fingerprint, facial scan, biometric template, or other raw biometric data. Biometric verification is performed by the device operating system. SiteClock only receives the authentication result required to authorize access to securely stored authentication credentials.
5. Authentication and Security
SiteClock uses authentication credentials and security tokens to provide authorized access to user accounts. Where biometric login is enabled, a device authentication token may be stored using secure storage mechanisms provided by the operating system.
User passwords are not stored by SiteClock in device biometric storage.
6. How We Use Information
Information processed through SiteClock may be used to:
- Provide employee check-in and check-out functionality.
- Record and calculate working hours.
- Associate attendance records with companies and projects.
- Verify attendance using QR codes and, where applicable, location information.
- Authenticate users and protect accounts from unauthorized access.
- Provide employers or authorized company administrators with workforce attendance information.
- Maintain, secure, troubleshoot, and improve the SiteClock service.
- Comply with applicable legal obligations.
7. Sharing of Information
SiteClock does not sell users' personal information.
Attendance and work-related information may be made available to the employer, company administrator, or other authorized users responsible for the relevant SiteClock company account.
Information may also be processed by service providers that are necessary to operate, host, secure, or maintain SiteClock, subject to appropriate contractual and security safeguards.
Information may be disclosed when required by applicable law, regulation, legal process, or a valid request from a competent authority.
8. Data Retention
Personal information and attendance records are retained for as long as reasonably necessary to provide the SiteClock service, maintain legitimate business records, satisfy contractual requirements, resolve disputes, and comply with applicable legal obligations.
Retention periods may vary depending on the type of information and the requirements applicable to the relevant company account.
9. Data Security
We use reasonable technical and organizational safeguards designed to protect information against unauthorized access, alteration, disclosure, loss, or misuse. These measures include authentication controls and secure handling of authentication credentials.
No electronic transmission or storage system can be guaranteed to be completely secure.
10. User Rights
Depending on applicable law, users may have rights regarding their personal information, including rights to request access, correction, deletion, restriction of processing, or other applicable data protection rights.
Because SiteClock may process employee information on behalf of an employer or other organization, certain requests may need to be handled through the user's employer or the organization controlling the relevant SiteClock account.
11. Children's Privacy
SiteClock is a workforce management application and is not designed or directed toward children.
12. International Processing
Information may be processed or stored in countries where SiteClock or its service providers operate. Where required, appropriate safeguards are used for international transfers of personal information.
13. Changes to This Privacy Policy
We may update this Privacy Policy when the SiteClock service, applicable laws, or our data-processing practices change. The latest version will be published on this page with an updated revision date.
14. Contact
If you have questions about this Privacy Policy or the processing of personal information through SiteClock, please contact:
Zentro Tech MB
Email:
zentro.tech.mb@gmail.com